Email #15 - Resuming Operations Update Status
We continue to monitor the spread of the corona virus and the implications in our industry. This communication will detail decisions that we have made regarding the startup of Aftermarket production, extending the OE production shutdown and reductions in the workweek for all back office employees.
First, we would like to thank you all for supporting the efforts of the State in the fight to stop the spread of the coronavirus by staying at home the last two weeks. It is certainly not something that any of you asked for and we know the burden that it places on you and your families. By following the directives of Governor DeWine and his team, the State of Ohio has been able to slow the number of new cases and thus reducing the possible number of deaths that could occur.
As you may know, businesses like ours that are working to support the Transportation Industry are identified as “Critical Manufacturing”, as such are permitted to operate by the US Department of Homeland Security CISA guidelines. Additionally, we have customers that require us to return to work in the coming weeks.
The steps detailed below will help ensure we will regain our momentum as quickly as possible after this crisis is over:
1. 1. SPV production (essential business) will continue.
2. 2. The Aftermarket, will commence production with the “A” shift on Monday morning, April 6 beginning at 6:00 and ending at 5:30 pm. The night shift will be “D” shift starting at 6:00 pm and will end at 5:30 am Tuesday. (new shift times apply to A,B,C and D shift!). As part of our steps to protect the health of our employees, hourly employees are not to clock in or out so that they are not touching the time clocks and not keeping the correct social distance. Supervisors and managers will take attendance at the beginning of the shift and clock everyone in and out until further notice.
3. 3. OE production will continue to be shut through April 10. During this week, all affected employees can use either PTO, go unpaid or borrow up to 40 hours of PTO if they have not done so already. This will be the last time the option to borrow PTO will be extended. Please let your manager or supervisor know how you would prefer to handle the time off. This will apply to all OE production employees and support staff. Customer activities and project work will continue on an as needed basis.
We are planning to start OE production the morning of Tuesday, April 14. We will move the Good Friday paid holiday from April 10 to Easter Monday, April 13 allowing an additional day with pay before OE employees come back. Upon returning, the same directive not to clock in and out goes for hourly OE and support personnel as well.
4. 4. In light of the current Industry wide crisis and in anticipation of lower short term customer demand, beginning the week of April 13, all salary and hourly support staff (OE, AM, SPV, general) will begin working four-day workweeks. All affected groups – HR, Purchasing, Controlling, Sales & Marketing, IT, Engineering, Logistics, Quality, and Program Management – will not work on Fridays. We anticipate this change through the end of May. Affected employees can either use PTO or take the time unpaid. During this time no PTO loans will be given.
Any employees that are not comfortable coming back to work at this time may either take PTO or take the time as excused unpaid time off. You must contact your supervisor or manager if this is how you feel and they will work to accommodate your request.
A note on unemployment; if an employee’s hours are either partially or fully reduced from their full-time workweek, they may be eligible for unemployment through the State as long as they meet all other eligibility requirements. The State is encouraging applicants to apply on-line at https://unemployment.ohio.gov/PublicSelfServiceChoice.html and to be patient. A step-by-step guide on how to fill out the form can be found at http://jfs.ohio.gov/ouio/pdf/QuickTipsAndStepByStepGuide.pdf
Prior to and during the shutdown we have taken steps to make our work environment as safe as possible prior to a return to work. We are continuing this week and next week to implement additional safeguards and you will be asked to follow strict new guidelines in the workplace (most of them will be temporary until this is over). The safe guards that we have put in place in both common areas and on the production lines will be reviewed in a separate email later this week.
We are all looking forward to returning to work. In the meantime, please be safe and continue to practice social distancing skills and washing your hands. We count on your continued commitment and support of the company during this unprecedented situation.
If you have any questions that have not been answered on this page, please email questions here and someone from Leadership and/or HR will respond.